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Authors Guidelines

Introduction

The new Editorial Board of Annals of King Edward Medical University during its meeting held on 12.12.2015 decided to follow the “Uniform requirements for manuscripts submitted to Biomedical Journals: Writing & Editing for Biomedical Publications by International Committee of Medical Journal Editors. A brief account of minimum requirements is given below for assisting the authors, reviewers and editors, the full text can be read at www.icmje.org. Ethical Guidelines and General Information

Ethical Approvals: In cases where animals are used in the submitted manuscript, the methods section must clearly indicate approval from the ethics committee of the institute or organisation and should state that all efforts were taken to minimize pain and discomfort to the animal while conducting these experiments.

Ethics of Investigation: Authors should make sure that the manuscript is designed according to the guidelines of the Helsinki Declaration as revised in 1975, otherwise the manuscript will not be accepted for publication or will be rejected later.

Blinded Review: ResearchersLinks believes in a fair and rigorous review process. Therefore, all submitted manuscripts will be reviewed by at least two experts in the appropriate field, determined by the Editor-in-Chief of each journal. The names of the reviewers will not be displayed on the manuscript and will not be disclosed to any authors.

Appeal of Decision: Authors have the right to appeal the Editor's decision in writing to the Editorial Office stating the reasons for appealing the decision with evidence and supporting data.

Permissions: In case any part (e.g. table or figure) of the submitted manuscript has been taken from previously published work, it is the responsibility of the authors to obtain permission either from the publishers or from the authors depending on the copyright ownership. ResearchersLinks can demand this permission anytime, pre- or post-publication of the study.

Plagiarism Policy: The Editorial Office will strictly monitor text plagiarism and obvious fraudulent data prior to the review process and if plagiarism is detected at this stage or later, the manuscript will be rejected and will not be reconsidered in any journal published independently or in association with ResearchersLinks, Ltd, UK. Moreover plagiarism policy of ICMJE, Higher Education Commission and PMDC will be observed. It is authors’ responsibility to apprise them of plagiarism in any form including paraphrasing and self-plagiarism. The Plagiarism Standing Committee of King Edward Medical University would deal with cases of plagiarism and comprise of staff members, and editors. Those claiming intellectual/ idea or data theft of an article must provide documentary proof in their claim otherwise their case will be sent for disciplinary action.

Submission:

Only electronic files in Word format (.doc, docx) can be submitted to the Annals of King Edward Medical University. Submission shall only be made by one of the authors, main or co-author, who should take the responsibility for all correspondence throughout the submission and review process.

Submit your manuscript through the online submission system (right top corner) or left of this manu. For any technical issues during submission please contact us at journals@researcherslinks.com

Terms of Submission:

While submitting your manuscripts you must ensure that:

• The manuscript is not being considered elsewhere for publication.
• All authors have approved the publication of this manuscript.
• The relevant institution has approved the submission, if required.
• The authors permit editing of the paper for readability.

Types of manuscript:

Research Article: An article containing full detail of findings. It should consist of Title Page, Abstract, Introduction, Material and Methods, Results, Discussion (Results and Discussion can be combined), Acknowledgements, Authors's Contributions, References, Tables, and finally Figure Legends.

Short Communication: A shorter version of manuscript. Short Communications may be published more rapidly. It should consist of Title Page, Abstract, Introduction, Material and Methods, Results, Discussion (or Results and Discussion), Acknowledgements, Author's Contributions, References, Tables, and finally Figure Legends.

Mini-review: These should focus on an emerging topic in the field. Prior permission from the Editor-in-Chief is mandatory. There is no specific format of different sections.

Review: Should comprehensively focus on an emerging topic, which fit into the scope of the journal. Prior permission from the Editor-in-Chief is mandatory. There is no specific format of different sections.

Commentary: An expert discussion on controversial results or to connect different studies published separately.

Editorial: An opinion of the Editor-in-Chief or Associate Editors.

Case Report: A short manuscript on a particular case.

 

Pre-Submission Checklist:

Authors are suggested to prepare following documents before initiation of submission process. Failure to submit compulsary documents would be considered as incomplete submission and no further processing will be made.

1. The main manuscript text file (upload file during online submission)

2. Figures and Tables (upload file during online submission)

3. Completed and signed Letter of Authorship form (upload file during online submission) Download Form

4. Processing Fee Demand Draft/Fee Waiver Reqest (upload file during online submission)

5. Optional: Ethical Approval Letters, Supporting Documents or original data files.

 

Formatting of the manuscript:

Title Page

The title page should carry the following information:

• The title of the article. Concise titles are easier to read than long and convoluted ones. Authors should include all information in the title that will make electronic retrieval of the article both sensitive and specific.
• Authors’ names and Title of the Program. The names and other relevant information should be on title page only to ensure blind peer review of research article.
• The name of the department(s) and institution(s) to which the work should be attributed.
• Disclaimers, if any.
• Corresponding authors. The name, mailing address, telephone and fax numbers, and e-mail address of the author responsible for correspondence about the manuscript.
• The name and address of the Supervisor / Co-Supervisor (s)
• Source(s) of support in the form of grants, equipment, drugs, or all of these.
• Word counts. A word count for the text only (excluding abstract, acknowledgments, figure legends, and references). A separate word count for the Abstract is also useful for the same reason.
• The number of figures and tables.
• Conflict of Interest Notification Page

To prevent the information on potential conflict of interest for authors from being overlooked or misplaced, it is necessary for that information to be part of the manuscript. It should therefore also be included on a separate page or pages immediately following the title page.

Abstract and Key Words

An abstract (requirements for length and structured format vary by journal) should follow the title page. The abstract should provide the context or background for the study and should state the study’s purposes, basic procedures (selection of study subjects or laboratory animals, observational and analytical methods), main findings (giving specific effect sizes and their statistical significance, if possible), and principal conclusions. It should emphasize new and important aspects of the study or observations.

Authors are requested to provide, and identify as such, 3 to 10 key words or short phrases that capture the main topics of the article. These will assist indexers in cross-indexing the article and may be published with the abstract. Terms from the Medical Subject Headings (MeSH) list of Index Medicus should be used.

Introduction

Provide a context or background for the study (i.e., the nature of the problem and its significance). State the specific purpose or research objective of, or hypothesis tested by, the study or observation; the research objective is often more sharply focused when stated as a question. Both the main and secondary objectives should be made clear, and any pre-specified subgroup analyses should be described. Give only strictly pertinent references and do not include data or conclusions from the work being reported.

Material and Methods

The Methods section should include only information that was available at the time the plan or protocol for the study was written; all information obtained during the conduct of the study belongs in the Results section.

(a) Selection and Description of Participants

Describe your selection of the observational or experimental participants (patients or laboratory animals, including controls) clearly, including eligibility and exclusion criteria and a description of the source population. The guiding principle should be clarity about how and why a study was done in a particular way. When authors use variables such as race or ethnicity, they should define how they measured the variables and justify their relevance.

(b) Technical information

Identify the methods, apparatus (give the manufacturer’s name and address in parentheses), and procedures in sufficient detail to allow other workers to reproduce the results. Give references to established methods, including statistical methods (see below); provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations. Identify precisely all drugs and chemicals used, includ-ing generic name(s), dose(s), and route(s) of administration. Also describe diagnostic or therapeutic procedures if part of the study design.

(c) Statistics

Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results. When possible, quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Define statistical terms, abbreviations, and most symbols. Specify the computer soft-ware used.

Results

Present your results in logical sequence in the text, tables, and illustrations, giving the main or most important findings first. Do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations.

When data are summarized in the Results section, give numeric results not only as derivatives (for example, percentages) but also as the absolute numbers from which the derivatives were calculated, and specify the statistical methods used to analyze them. Restrict tables and figures to those needed to explain the argument of the paper and to assess its support. Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables.

Discussion

Emphasize the new and important aspects of the study and the conclusions that follow from them. Do not repeat in detail data or other material given in the Introduction or the Results section. For experimental studies it is useful to begin the discussion by summarizing briefly the main findings, then explore possible mechanisms or explanations for these find-ings, compare and contrast the results with other relevant studies, state the limitations of the study, and explore the implications of the findings for future research and for clinical practice.

Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not adequately supported by the data. Avoid claiming priority and alluding to work that has not been completed. State new hypotheses when warranted.

 

Acknowledgments:

All acknowledgments (if any) should be included in the manuscript before the Reference section and may include supporting grants etc.

Authors Contributions Existing:

It is important that each author of the manuscript should be properly credited for the ​contribution he/she has ​made in the ​experiment. The author is required to pro​vide a certificate from concerned Supervisor/Advisor about author’s contribution ​​in order to ensure transparency and fairness in the publication as per HEC rules​ or other wise​. ​Moreover, all authors shall certify that they have read the paper before submission.​ These classification and specification of contributions are also helpful for policy makers and funding agencies. Therefore, Smith and Franklin Academic Publishing Corporation, UK, encourages specifying the contribution of each authors in the submitted manuscripts before the References Section.

According to the ICMJE Guidelines, “Author” is the person who has made:

1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
2. Drafting the work or revising it critically for important intellectual content; AND
3. Final approval of the version to be published; AND
4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

More details at (above mentioned guidelines are taken from the same reference): http://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html#two

Please use following guidelines to assess the contribution of each author:

1. Please use the initiates of the authors (e.g. JFV for Jean Francois Valarcher).
2. Followed by the nature of work (e.g. designed the experimentation, performed animal experiments, drafted manuscript).
3. Finally include a statement of “All authors read and approved the final manuscript”.

Example: MM, ABV performed the immunological assays; AJV and JKA wrote the first draft of the manuscripts. MZS designed the experimentation and SB analysed the data. All authors read and approved the final manuscript.

Please note that all those authors who may not fall into the criteria of “authorship” shall only be mentioned in the “Acknowledgements Section”.

Conflict of Interest:

In cases where no conflicts of interests exist, authors should state that “The author(s) declare(s) that there is no conflict of interests regarding the publication of this article”. Otherwise, they should mention any conflict of interest in this section of the manuscript.

Funding Sources:

Disclosure of funding sources and specifications of images and pictures should be given

References:

The Uniform Requirements style is based largely on an ANSI standard style adapted by the National Library of Medicine (NLM) for its databases. For samples of reference citation formats, authors should consult National Library of Medicine web site. 

References should be numbered consecutively in the order in which they are first mentioned in the text. Identify references in text, tables, and legends by Arabic numerals in parentheses. The titles of journals should be abbreviated according to the style used in Index Medicus. Consult the list of Journals Indexed for MEDLINE, published annually as a separate publication by the National Library of Medicine.


For further information please see following:

MEDLINE®/PubMed® Journal Article Citation Format
The National Library of Medicine® (NLM®) uses the ANSI/NISO Z39.29-2005 (R2010) Bibliographic References standard as the basis for the format of MEDLINE/PubMed citations to journal articles. The National Information Standards Organization (NISO) is a non-profit association accredited by the American National Standards Institute (ANSI) to identify, develop, maintain and publish technical standards in the area of library and information science.

Guidance on the NLM interpretation of this national standard can be found in Citing Medicine: the NLM Style Guide for Authors, Editors, and Publishers, available via the National Center for Biotechnology Information (NCBI) Bookshelf.

PubMed citations in the Summary (text) display format are compatible with ANSI/NISO Z39.29-2005 (R2010). This format is useful for a list of references or a bibliography. Here is a sample citation in the Summary (text) display format:

Freedman SB, Adler M, Seshadri R, Powell EC. Oral ondansetron for gastroenteritis in a pediatric emergency department. N Engl J Med. 2006 Apr 20;354(16):1698-705. PubMed PMID: 16625009.

The last element in the citation above identifies the unique identification number in PubMed (PMID).

The NLM citation format is also the foundation for the reference style approved by the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, a product of the International Committee of Medical Journal Editors (ICMJE). Please refer to Section IV.A.3.g.ii, References Style and Format, of the PDF version of the ICMJE Recommendations. The ICMJE Web site also lists the journals that follow the ICMJE Recommendations. NLM hosts and maintains a Web page featuring sample citations extracted from or based on Citing Medicine for easy use by the ICMJE audience.

 

Preparation of Figures:

Figures should be submitted in separate files and should be uploaded to the online submission system (Manuscript Handler) along with the manuscript. All figures should be cited in the paper in consecutive order. Figures should be supplied in .jpg or jpeg formats.

Preparation of Tables:

Tables should be submitted in separate files and should be uploaded to the online submission system (Manuscript Handler) along with the manuscript. Tables should be cited consecutively in the text and should not be abbreviated.

Units of Measurement

Measurements of length, height, weight, and volume should be reported in metric units (meter, kilogram, or liter) or their decimal multiples.

Temperatures should be in degrees Celsius. Blood pressures should be in millimeters of mercury, unless other units are specifically required.

Abbreviations and Symbols

Use only standard abbreviations; the use of non-standard abbreviations can be extremely confusing to readers. Avoid abbreviations in the title. The full term for which

Drug Name

Generic names should be used. When proprietary brands are used in research, include the brand name and the name of the manufacturer in parentheses after first mentioning of the generic name in the Methods section.

Proofs:

The formatted galley proof will be sent to corresponding authors only and should be returned within 2-3 days of receipt. It is the responsibility of the corresponding authors to consult the other authors for corrections and proof reading. Major alterations from the text cannot be accepted. Any alterations should be marked, preferable in red.

Copyright:

Open Access authors retain the copyrights of their papers, and all open access articles are distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution and reproduction in any medium, provided that the original work is properly cited. Please consult the bottom of each page of the ResearchersLinks website for detail.

 

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